Warren County Kentucky Deed Records

Warren County sits in south central Kentucky with a population of 147,936. The county seat is Bowling Green. Warren County Deed Records are maintained by the County Clerk. These records include deeds, mortgages, liens, and plats. Property owners and researchers use these files often. The Clerk office handles both paper and digital records. Most records date back many decades. You can search in person or online. The eCCLIX system provides remote access to many records.

Warren County Deed Records Office

The Warren County Clerk maintains all Deed Records for the county. Lynette Yates serves as the current County Clerk. Her office is located in downtown Bowling Green. The Clerk records all land transactions. These include warranty deeds, quitclaim deeds, and mortgages. The office also records liens and releases. Powers of attorney are filed here too. All records are open to the public. You may visit during business hours.

The Warren County Clerk office is at 429 East 10th Street, Suite 100, Bowling Green, KY 42101. The mailing address is PO Box 478, Bowling Green, KY 42102-0478. You can call the land records line at (270) 842-9416. The copy line is (270) 843-5307. The email address is lynette.yates@ky.gov. The office operates in Central Time.

The Clerk office hours are Monday through Friday. The doors open at 8:00 AM. They close at 4:30 PM. These times are in Central Time. The office is closed on weekends. State holidays also affect the schedule. Call ahead to confirm hours. This avoids a wasted trip to Bowling Green.

Online Deed Records Access via eCCLIX

Warren County Deed Records are available online through the eCCLIX system. This portal lets you search from home. You can view and download many records. The system requires a paid subscription. Users can search by name or property details. The database includes various record types. Coverage varies by document type and year.

To access Warren County Deed Records online, visit ecclix.com. You must create an account first. The subscription page is at ecclix.com/Subscribe. The setup fee for the first county is $200. Each extra county adds $20. The monthly fee is $75 per county. Each document download costs $10.

Note that eChecks are no longer accepted. This change took effect on June 1, 2025. You must use a credit card or other payment method. The eCCLIX support team can help with issues. They are available by phone at 502-266-9445. Their hours are Monday through Friday, 8 AM to 5 PM EST. You can also email them at cs@smllc.us.

Warren County Deed Recording Fees

The Warren County Clerk charges fees to record documents. These fees are set by state law. Different documents have different rates. Extra pages may add to the cost. Always check current fees before filing. The Clerk can provide exact amounts.

A deed costs $50 to record. This covers up to five pages. Each extra page adds $3. Mortgages cost $80 for up to thirty pages. Extra pages are $3 each. A mortgage with assignment costs $126. This also includes thirty pages. Assignments and releases each cost $46. These cover up to five pages. Plats cost a flat $50 fee.

Copy fees are separate from recording fees. Standard copies cost $0.10 per page. This rate follows KRS 61.874. eCCLIX downloads cost $10 per document. This is true regardless of page count. The Clerk accepts various payment forms. Check with the office for details.

Warren County Deed Recording Requirements

Documents must meet certain rules to be recorded. Warren County follows Kentucky standards. These rules help ensure clear title records. Rejected documents delay transactions. Review requirements before submitting. This saves time and money.

All documents must use white paper. The size must be 8.5 by 11 inches. Use black ink only. The font must be at least 8 point. Margins matter too. The top margin on the first page needs 2 inches. All other margins need 1 inch.

Required information includes original signatures. Names must be typed beneath each signature. You need mailing addresses for grantors and grantees. Include the tax bill "in-care-of" address. The preparer's name and address must appear. A complete legal description is required. Reference the source of title. Include a consideration statement. A gift affidavit works if there is no money exchanged.

Kentucky imposes a transfer tax on deeds. The rate is $0.50 per $500 of value. This applies to the full amount or any fraction. The grantor pays this tax. It is based on the consideration stated. The Clerk collects this at recording.

Warren County Property Valuation Resources

The Warren County Property Valuation Administrator handles assessments. The PVA sets property values for tax purposes. These values affect deed transactions. Buyers and sellers should review PVA records. The PVA office is near the County Clerk. Both are in downtown Bowling Green.

Joshua R. Hardy serves as the Warren County PVA. His office is at 429 East 10th Ave, 3rd Floor, Bowling Green, KY 42101. You can reach them at (270) 843-3268. The website is warrenkypva.com. The PVA can help with assessment questions. They also handle exemption requests.

Cities in Warren County

Bowling Green is the largest city in Warren County. It serves as the county seat. All Warren County Deed Records are filed here. The County Clerk office handles records for all towns. Property in any city uses the same recording process. The Clerk maintains a single index for the entire county.

Other communities in Warren County include Smiths Grove, Plum Springs, Oakland, and Rockfield. Residents of these areas file deeds at the Bowling Green office. The same fees and rules apply countywide.

Nearby Counties with Deed Records

These counties border Warren County. Each has its own Clerk office. Deed Records must be filed in the correct county. Verify the property location before searching. This ensures you check the right office.